| Subject: Organizational Meeting Report |
Author:
Aie
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Date Posted: 11:53:21 04/09/03 Wed
Mga Kadugo,
Kunak no tuloy tuloy diay report ni Atilinda on the meeting. Ay, salamat, kunkunak met laengen!
Here goes then. Sorry, I lost track of time.
There were nine (9) of us all right: Mg Puring, Arnel, Annie, Atilinda (and Lean), Mark, Pros (and Prozen), Sammy Y., Jess and myself. We were done about 8 PM so there was no reason to stay overnight (I brought my tent and sleeping bag just in case). Indagas da kon da Mark idiay Umingan on their way back to Nueva Ecija. Atilinda went back to Baguio and the San Nicolas folks had to go back to San Nicolas to prepare for the next day’s 70th Anniversary celebration of San Nicolas Church. I took a snap shot of the group for documentation purposes. Here they are:
(Clockwise: Arnel, Pros, Sam Y, Annie, Jess, Atilinda, Mg. Puring. Prosen, standing)
(Left to right: Mark, Mg. Puring (seated); Annie, Aie, Atilinda, Prosen (2nd row) Jess,, Arnel, Pros, Sam Y. (back row)
Ang labo! Oh, well, what did you expect from a brownie camera?
The food was good for 20 people so you can imagine what a feast we had. Thanks Steve! Adora almost prepared for 50. Many could not make it for various urgent reasons (Emy was in the middle of meetings to avert demolition of market stalls, Dante brought their mom to the airport, Bibsy brought a nephew who was badly bitten by a dog to the hospital).
Uray bassit kami, the discussion was no less involved and animated. We agreed on the following (just let us know if you have any violent objections!):
1.0 Trust Fund
We will intensify the Dugong CYF Trust Fund Alkansiya Campaign that we ‘formally’ launched during the Christmas 2001 Family Camp. The concept of course is the same as the one we practiced at Hideaway with some variations.
We used to have one"piggy bank" where we placed the amount equivalent to whatever we sacrificed from day to day (could be a bottle of coke, a tricycle fare, etc.) We used the group savings to buy materials for our pot painting and papier mache making that financed our weekend caravans to the Local Churches. At one time, we used our savings to "pay" the professional fee of the doctor who attended to one of our members. Sinab-ok mi kenni Daisy.
This time, each of us would keep one per family. This could be a fun (be creative!) and educational (value of savings, etc.) family project. Some may want to go by the ‘sacrifice’ concept, others may chose to set aside a specific amount per day or per week. (Kaniak nga maysa,, at the end of each day, I empty my purse of all the Pp5 coins and put them in my Dugong CYF alkansya. In one year, nganngani saankon nga mabagkat!)
The first round of alkansya offerings during the Christmas 2002 Family Camp was very encouraging. Each Family Camp, we’ll have a special liturgy for the alkansya offerings. The next one will be during the planned Family Summer Camp in May 2004.
For all of you who are across the seas, sana sabayan nyo niyo kami! A quarter a day will go a long way!
We have decided to involve in this campaign only those who count themselves Dugong CYF. It’s no obligation, it’s a commitment. Like the good old days, huh?
2.0 Foundation membership
Annie reported for the Membership committee. We agreed on the following:
2.1 Qualifications
2.1.1 Regular Members. All former CYFers above 30 years old, who have been "active" (this will be defined) in the Local Church and/or Conference (Central Luzon).
2.1.2 Affiliate Members. All spouses and children below CYF age of Regular Members.
2.1.3 Honorary Members. Non-CYF’ers but CYF supporters and "lovers"
2.2 Fees/Dues
There will be a one time Membership Fee of Pp20.00 and Annual dues of Pp120.00 (or Pp10.00 per month).
2.3 Coverage
2.3.1 The Foundation is not an alternative to the CYF. It will not "compete" with the potential and actual membership of the CYF . CYF age range is 12-30 years.
2.3.2 The Foundation will only operate at the Conference level so as not to unnecessarily compete with any Local Church and Local Church level organization, like in fund raising campaigns.
2.3.3 The Foundation will be very careful not to be a elitist group. There will be no discrimination for whatever reason, in whatever form.
2.3.4 The Foundation will have no residency requirements. (Uray ay-ayan mo tattan basta naggapu ka iti kapadasan iti biag CYF iti Central Luzon).
NOTE: Recognizing that some family members of Dugong CYF are already of CYF age and/or are also members of CWA, UCM, etc., the group agreed to closely coordinate with the concerned organizations in the scheduling of future Foundation Family activities. We support, we don’t compete.
3.0 Foundation Budget
Elma and I worked out a proposed annual budget and the following major budget items were approved by the group:
Income:
- Donations in cash (Trust Fund, General Fund, Farm/campsite improvement) and in kind (tents, seedlings, materials, labor, others)
- Pledges or Commitments (Trust Fund and General Fund, Alkansya Drive)
- Project Funds (CONDORA, other funding partners)
- Interest Income (Trust Fund, General Fund)
- Fund Raising Campaign
- Membership Fees/Dues
Expenses:
- Operating expenses (Foundation registration & other documentation, materials, honoraria for invited guests, food, others)
- Assistance to CLCYF (Summer Camp, Christmas Camp)
- Assistance to the Central Luzon Conference (Annual Conference session)
- Souvenir program/promotions for Local Churches celebrating 50, 60, 70 founding anniversaries
- Campsite improvement expenses
- Project expenses
- Other Expenses
We were not able to assign amounts because Bibsy was not around with the Financial records. Actual budget to follow.
4.0 Tabita Hideaway/Conference Farm
Sam and Jess reported on the Tabita Hideaway. We agreed to pursue the development of the Tabita Hideaway as a Conference Farm and "satellite" campsite (for discovery groups). We will continue to plant mostly forest trees and maybe some fruit trees nga natured iti pudot with just occasional irrigation support, here and there. We will forego for the meantime the putting up of structures there. We need to undergo the following minimum development requirements, though:
4.1 Access Road. We set this aside for a while until we were sure what is really "do-able" for us in this site. Jess was assigned to coordinate with Bibsy and Vernon to get this thing going. I need to confirm with Bibsy the availability of the funds for the access road.
4.2 Conference Farm fence. We already have the cement posts and barbed wire ready. After the access road has been laid out, we should be able to put up the fence. We have designated funds from CONDORA for this.
4.3 Water system. We need to deepen the source of water (tapno saan nga matyanan iti summer)and improve the pump house structure (para permanente na doon ang pump)
4.4 Maintenance (we give Pp 500 a month para iti agsibug)
4.5 Tree planting. When the first rains come in June this year, we will go and plant more trees. We will be scheduling a two-day Family tree-planting work camp. Plant during the day and campfire at night.
4.6 Conference Farm Report. We will request Bibsy to report to the Central Luzon Conference in session on the Conference Farm component in May. (BTW, the Conference session this year will be in Villasis)
5.0 Rev. & Mrs. Pedro C. Ramos Campground
I wish I had taken some pictures of the site. Parang ready-made campsite! It has a rolling terrain beside a river that does not run dry. There is an elevated clearing with a breath taking view that is perfect for vespers and campfires. Adu ti kaykayo to serve as shade but there is still plenty of space to develop an orchard and possibly vegetable gardens. A private road (Ramos’) ends right at the site. There is a foot path connecting our two sites. We were told Tabita Hideaway is just a 20 minute walk away. We still need to come up with a more detailed development plan but until then, we have agreed on the following:
5.1 Clearing and planting. One day of the planned Family ‘workcamp in June will be devoted to the Ramos Campground. We’ll plant catuday, marunggay, allukon or baeg, camote, kasoy, langka, and other fruits trees that would not need much care and maintenance.
5.2 Water system. A small water impounding system would make the campsite like our favorite Batchelo r (or Agpay for the ‘older’ CYF’ers!) or better. Sana feasible. We’re waiting for Dave to assess the possibilities.
5.3 Structures. We will look into the possibility of transfering two of the three steel structures from the Tabita Hideaway to the Rev. & Mrs. Pedro C. Ramos Campground.
We await your bright ideas and suggestions.
6.0 First Dugong CYF Foundation General Assembly
6.1 Tentative date: First week of October 2003 at the Ramos Farm (subject to Mg. Vic and Nel’s permission, of course!)
6.2 All those qualified who will attend the first General Assembly will be confirmed members upon signing of the Membership Form, in a fitting ceremony. Those of you who can’t make it, you may send in your duly accomplished form through e-mail. Annie will design the form.
7.0 Others
7.1 Atilinda updated the group on the Foundation registration. We hoped it would come through on an easy-to-remember date (like June 12, the day the CLCYF core group was formed some 25 or so years ago!)
7.2 Should Dave come home this summer, we will schedule a meeting of sorts so we can all go visit the campsites and get professional opinion on the water systems.
PS.
Now that the Foundation is duly registered, I guess we will be executing the necessary documentation/resolutions re the Rev. & Mrs. Pedro C. Ramos Campground when Manong Ped comes back from Chicago in June. You have read his Boardroom message. Need I say more? I think I have mentioned in one of my earlier reports that he is a Dugong CYF and one of the Foundation incorporators.
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